maintainx-security-basics

MaintainX Security Basics

Overview

Secure your MaintainX integration with proper credential management, input validation, audit logging, and key rotation procedures.

Prerequisites

• MaintainX account with admin access
• Node.js 18+
• Familiarity with environment variables and secret management

Instructions

Step 1: Secure Credential Storage

Never hardcode API keys. Use environment variables or a secret manager.

# .env (never committed to git)
MAINTAINX_API_KEY=mx-prod-key-here

# .gitignore
.env
.env.*
*.key

// src/config.ts - load and validate credentials
import 'dotenv/config';

const REQUIRED_VARS = ['MAINTAINX_API_KEY'] as const;

export function validateEnv() {
  const missing = REQUIRED_VARS.filter((v) => !process.env[v]);
  if (missing.length > 0) {
    throw new Error(`Missing required env vars: ${missing.join(', ')}`);
  }
}

validateEnv();
export const API_KEY = process.env.MAINTAINX_API_KEY!;

Step 2: Git Hook to Prevent Secret Commits

# Install pre-commit hook
cat > .git/hooks/pre-commit << 'HOOK'
#!/bin/bash
# Block commits containing API keys
if git diff --cached --diff-filter=ACMR | grep -qiE '(MAINTAINX_API_KEY|Bearer mx-)'; then
  echo "ERROR: Potential MaintainX API key detected in staged files."
  echo "Remove secrets before committing."
  exit 1
fi
HOOK
chmod +x .git/hooks/pre-commit

Or use gitleaks:

npx gitleaks detect --source . --no-git

Step 3: Input Validation

Validate all user input before sending to the MaintainX API:

// src/validation.ts
import { z } from 'zod';

const WorkOrderInput = z.object({
  title: z.string().min(1).max(500),
  description: z.string().max(5000).optional(),
  priority: z.enum(['NONE', 'LOW', 'MEDIUM', 'HIGH']).default('NONE'),
  status: z.enum(['OPEN', 'IN_PROGRESS', 'ON_HOLD', 'COMPLETED', 'CLOSED']).default('OPEN'),
  assignees: z.array(z.object({
    type: z.enum(['USER', 'TEAM']),
    id: z.number().positive(),
  })).optional(),
  assetId: z.number().positive().optional(),
  locationId: z.number().positive().optional(),
  dueDate: z.string().datetime().optional(),
});

export function validateWorkOrder(input: unknown) {
  return WorkOrderInput.parse(input);
}

// Usage
try {
  const validated = validateWorkOrder(userInput);
  await client.createWorkOrder(validated);
} catch (err) {
  if (err instanceof z.ZodError) {
    console.error('Validation failed:', err.issues);
  }
}

Step 4: Audit Logging

// src/audit-logger.ts
interface AuditEntry {
  timestamp: string;
  action: string;
  resource: string;
  resourceId?: number;
  userId: string;
  ip?: string;
  result: 'success' | 'failure';
  details?: string;
}

class AuditLogger {
  private entries: AuditEntry[] = [];

  log(entry: Omit<AuditEntry, 'timestamp'>) {
    const full: AuditEntry = { ...entry, timestamp: new Date().toISOString() };
    this.entries.push(full);
    // Structured JSON for log aggregation (ELK, CloudWatch, etc.)
    console.log(JSON.stringify({ type: 'audit', ...full }));
  }
}

export const audit = new AuditLogger();

// Usage in API wrapper
async function createWorkOrderAudited(client: MaintainXClient, input: any, userId: string) {
  try {
    const wo = await client.createWorkOrder(input);
    audit.log({
      action: 'workorder.create',
      resource: 'workorder',
      resourceId: wo.id,
      userId,
      result: 'success',
    });
    return wo;
  } catch (err: any) {
    audit.log({
      action: 'workorder.create',
      resource: 'workorder',
      userId,
      result: 'failure',
      details: err.message,
    });
    throw err;
  }
}

Step 5: API Key Rotation

// scripts/rotate-key.ts
// Run quarterly: npx tsx scripts/rotate-key.ts

async function rotateApiKey() {
  console.log('=== MaintainX API Key Rotation ===');
  console.log('1. Go to https://app.getmaintainx.com > Settings > Integrations');
  console.log('2. Click "Generate New Key"');
  console.log('3. Update the key in your secret manager / .env');
  console.log('4. Verify with: curl -s -o /dev/null -w "%{http_code}" \\');
  console.log('     https://api.getmaintainx.com/v1/users?limit=1 \\');
  console.log('     -H "Authorization: Bearer NEW_KEY"');
  console.log('5. Revoke the old key in MaintainX Settings');
  console.log('6. Update CI/CD secrets (GitHub Actions, GCP Secret Manager)');
  console.log('');
  console.log('Rotation schedule: every 90 days');
  console.log('Next rotation due:', new Date(Date.now() + 90 * 86400000).toISOString().split('T')[0]);
}

rotateApiKey();

Output

• .env with API key, protected by .gitignore
• Pre-commit hook blocking secret leaks
• Zod-based input validation for all API inputs
• Structured audit logging for compliance
• Key rotation procedure with verification steps

Error Handling

Resources

• MaintainX Security
• OWASP API Security Top 10
• gitleaks -- Secret detection in git repos
• Zod -- TypeScript-first schema validation

Next Steps

For production deployment, see maintainx-prod-checklist.

Examples

Middleware for Express API that validates and audits:

function secureEndpoint(schema: z.ZodSchema) {
  return async (req: express.Request, res: express.Response, next: express.NextFunction) => {
    try {
      req.body = schema.parse(req.body);
      audit.log({
        action: req.method + ' ' + req.path,
        resource: req.path,
        userId: req.headers['x-user-id'] as string,
        result: 'success',
      });
      next();
    } catch (err) {
      res.status(400).json({ error: 'Validation failed', details: (err as z.ZodError).issues });
    }
  };
}